How much is left on this PO?
Ask in Slack or Teams. Partner Element answers with what’s been billed, what’s left, and every invoice behind the number. No need to log into the ERP or procurement system.
Why “how much is left?” is a ten-minute question.
The number exists. It’s spread across the purchase order and the invoices billed against it, in a system you’d have to leave Slack to search.
The answer is in a system you shouldn’t have to search
The purchase order sits in your ERP or your procurement system. Even with a login, getting the number means opening the right record and reading the invoices against it. Most people asking just want the number.
The number moves
New invoices, PO changes and other adjustments can all change the amount remaining. The figure someone quoted you last week may not be the figure now.
So it becomes finance’s job
The requester pings AP. AP opens the ERP, cross-checks the invoices, types the number back. Ten minutes each, dozens of times a week.
Ask. Get the number. Move on.
No rip-and-replace. Partner Element reads what’s already in your stack and listens in Slack. Access follows the rules you set. It never changes anything on its own.
Ask like you’d ask a person
- “What’s left on PO-4832?”
- “How much have we billed against the Acme PO?”
- By number, vendor, owner, or team
One answer, from live data
- Total, billed, and remaining — with the invoice trail
- From your connected systems
- Access follows the rules you set
Stay ahead of the next invoice
- Watch any PO with remaining balance
- Get pinged when a new invoice posts against it
- Close reviews without re-checking by hand
Works with the systems already in your stack.
Partner Element connects to the systems where vendor spend lives. Available today with NetSuite, Zip, Ironclad, Gmail, Google Drive, Slack and Teams. Other systems can be connected through their APIs.
PO balance, answered.
What is a PO’s remaining balance?
The PO’s total minus everything invoiced against it. A $120,000 PO with $85,000 billed has $35,000 remaining — and that number changes every time an invoice lands.
Where does the data come from?
From your connected systems. Purchase orders and payments come from your ERP, whichever one you run. Requests and approvals come from your intake or P2P system, which at many companies is where the purchase order itself sits. Contract terms come from your contract system. See above for what Partner Element connects to today. Connecting a system is the easy part. Bringing the right context together in one answer is the work.
Who can see PO balances?
Access is set up around your policies. A PO owner may see their own orders. Managers, Finance, Procurement and AP may have broader team, cost center or company-wide access.
What about partially billed POs?
That’s the main event. Partner Element shows billed vs. remaining with the invoice trail behind it, and can watch an open PO and notify you when the next invoice arrives.
Does Partner Element change anything in our systems?
Only when you ask. It reads across your systems to answer questions. Today it can close a purchase order in NetSuite, and it does that only when someone presses the button in Slack. It never acts on its own.
Related: track an invoice's status in Slack →
Stop looking up PO balances by hand.
30-minute demo. We'll show you what your team's last 50 PO questions would have looked like in Partner Element.
Contact us: support@partnerelement.com